Web Hosting Email Services

Web Hosting E-mail Services



Hosting services should include e-mail accounts and e-mail services.



E-mail Accounts

Hosting solutions should include e-mail accounts for each person in your company.

E-mail addresses should appear something like this:



POP E-mail

POP stands for Post Office Protocol. POP is a standard client/server protocol for sending and receiving e-mail.

The e-mails are received and held on your internet server until you pick it up with a client e-mail program, like Microsoft Outlook or Mozilla Thunderbird.



IMAP Email

IMAP stands for Internet Message Access Protocol. IMAP is another standard protocol for sending and receiving e-mail.

The e-mails are received, and held on your internet server, until you pick it up with a client e-mail program, like Microsoft Outlook or Mozilla Thunderbird.

IMAP represents an improvement over POP because e-mail stored on an IMAP server can be manipulated from several computers (a computer at home, a workstation at the office, etc.), without having to transfer messages back and forth between computers. POP was designed to support e-mail access on one single computer.



Web-based E-mail

Web-based e-mail services enable you to access your e-mail via a web browser. You log into your e-mail account via the Web to send and retrieve e-mail. Being able to access your e-mail from any browser anywhere in the world is a very attractive option. Ask your potential host if they have this option.

Examples of web-based e-mail services are Gmail and Hotmail.



E-mail Forwarding

E-mail forwarding allows you to have multiple e-mail personalities.

With e-mail forwarding, you can setup aliases for other e-mail accounts like: should be forwarded to should be forwarded to



Mailing Lists

Some service providers offer mailing list capabilities. This is valuable if you plan to send out e-mails to a large number of users.

Web Hosting Providers

Web Hosting Providers

To make your web site visible to the world, you’ll have to store it on a web server.



Hosting your own Web site

 Hosting your web site on your own server is always an option. Here are some points to consider:

Hardware Expenses

To run a “real” web site, you will have to buy some powerful server hardware. Don’t expect that a low cost PC will do the job. You will also need a permanent (24 hours a day ) high-speed connection.

Software Expenses

Remember that server-licenses often are higher than client-licenses. Also note that server-licenses might have limits on number of users.

Labor Expenses

Don’t expect low labor expenses. You have to install your own hardware and software. You also have to deal with bugs and viruses, and keep your server constantly running in an environment where “everything could happen”.



Using an Internet Service Provider


Renting a server from an Internet Service Provider (ISP) is a common option.

Most small companies store their web site on a server provided by an ISP. Here are some advantages:

Connection Speed

 Most ISPs have very fast connections to the Internet.

Powerful Hardware

 ISPs often have powerful web servers that can be shared by several companies. You can also expect them to have an effective load balancing, and necessary backup servers.

Security and Stability

 ISPs are specialists on web hosting. Expect their servers to have more than 99% up time, the latest software patches, and the best virus protection.



Things to Consider with an ISP

24-hour support

Make sure your ISP offers 24-hours support. Don’t put yourself in a situation where you cannot fix critical problems without having to wait until the next working day. Toll-free phone could be vital if you don’t want to pay for long distance calls.

Daily Backup

Make sure your ISP runs a daily backup routine, otherwise you may lose some valuable data.

Traffic Volume

Study the ISP’s traffic volume restrictions. Make sure that you don’t have to pay a fortune for unexpected high traffic if your web site becomes popular.

Bandwidth or Content Restrictions

Study the ISP’s bandwidth and content restrictions. If you plan to publish pictures or broadcast video or sound, make sure that you can. Ask these questions and evaluate the response

E-mail Capabilities

Make sure your ISP supports the e-mail capabilities you need.

Front Page Extensions

 If you use FrontPage to develop your web site, make sure your ISP supports FrontPage server extensions.

Database Access

If you plan to use data from databases on your web site, make sure your ISP supports the database access you need.


Ensure the ISP allows flexibility to accommodate the growing needs your website without high expense

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